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Ministry Schedule — Online Ministry Rosters

February 16th, 2010

Online Ministry Rosters

The first topic focused on using the automated trade system. Of course there are times that you can not do that, especially at the last minute.

The Web Terminal also contains contact information for others in your ministry. Most ministry leaders have provided this information in the past, and probably still will. But, for times when you don’t have that list handy, you can get this information 24/7 from the Web Terminal. Simply login, and click on the “Rosters” tab. There you will see a roster for each Liturgical ministry in the system.

Your contact information is of course password protected, and only other liturgical ministers have access to this information.

If you wish to update your displayed contact information, you can use the “My Profile” tab. Any updates should be posted to the Roster within a week.

Tip: Would you like to receive schedule reminders at more than one e-mail address? Simply enter multiple e-mail address separated by a comma.

To login in to the Ministry Scheuling Web Terminal, simply access the Parish Website and click on Ministries…Ministry Schedule.

Roster information in the Web Terminal is for ministry use only. Please respect the privacy of your fellow parishioners and do not use this information for solicitation purposes.

Posted in Ministries | Tags: directory, ministry |

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Ministry Schedule ~ Automated Substitutes and Trades

February 16th, 2010

Automated Substitutes and Trades

You may now use the “Ministry Scheduling Web Terminal” to assist in finding a substitute when necessary. You can use the automated system, or log in to see contact information for other ministers.

This note focuses on automated substitutes and trades. Note the automated system described here is one option for getting a substitute. You are not required to use it … however it does save you much time on phone calls. This system targets only those who are in a position to accept your request.

Let’s use an example to explain this system. Suppose the following ministers are all Extraordinary Ministers on June 14th

Alec A — Scheduled as Cup

Carol C — Scheduled as Cup

Bobby B — Scheduled as Host

Emily E — Scheduled as Lector

Fay F — Scheduled as Lector

George G — Not Scheduled on June 14th

Dave D — Not Scheduled on June 14th

Now suppose that Alec A can no longer serve on June 14th. He can log into the Web Terminal and click on the “My Schedules” tab to see his current schedule. By the listing for June 14th, he can click “Request Sub”. He could also have done this from the original e-mail he was sent with his schedule.

The system will automatically e-mail those who could help him: in this case Dave D, Emily E, and George G. Bobby B and Carol C would not receive e-mails since they already EMs on that day and can not fill in for Alec. In addition, Fay F could not fill in because she is a Lector.

The request would also show up in the “My Schedules” section of the Web Terminal for Dave D, and George G. They can click on the “Volunteer Now” link in the e-mail for web terminal to fill in for Alec A. When they do so, they also have the opportunity to offer to trade one of their other dates (if any).

Once a substitute is found, the schedule is automatically updated in the web terminal. Plus, weekly reminder e-mails will now be based on the updated schedule.

Pros of the system:
Quick and easy to use
E-mails go only to those who can fill in
Anyone checking their schedule online who can fill in can see your request
Automatic E-mail confirmations of the substitution
Schedule on web terminal and future reminders automatically updated

Cons:
You can not request a trade with a specific minister or date/time
Not as personal as a phone call or talking to someone at Mass

At any time … feel free to Call Vicki at 687-9345 with any comments or questions.